BUSINESS SUPPORT & INVOICE ADMINISTRATOR (PROJECT OFFICER)

Job Summary

The Business Support & Invoice Administrator (Project Officer) is responsible for managing invoicing processes, financial documentation, and administrative support for oil & gas operations. This role ensures accurate billing, compliance with Client’s contractual and financial standards, and timely reporting to internal and client stakeholders.

Job Details

• Prepare, verify, and submit invoices in line with Client’s contract terms and billing cycles.
• Ensure accurate 3-way match between purchase orders (POs), invoices, and delivery notes or packing slips.
• Resolve invoice discrepancies by liaising with procurement, finance, and project teams.
• Maintain organized records of financial transactions and supporting documentation for audits.
• Track and reconcile project-related costs including labor, equipment, and materials.
• Support month-end closure activities and financial reporting.
• Ensure compliance with Client’s invoicing policies and Nigerian financial regulations.
• Assist in preparing reports, presentations, and documentation for client meetings.
• Use accounting software (e.g., SAP, OpenInvoice, BC Quartz) and Microsoft Office tools for data entry and reporting.
• Provide general administrative support to the business unit, including scheduling, filing, and correspondence

Requirements

• Diploma or degree in Accounting, Finance, Business Administration, or related field.
• 3–5 years of experience in invoice administration or business support in oil & gas or industrial sectors.
• Proficiency in accounting software and Microsoft Excel.
• Familiarity with invoicing and procurement systems (preferred).
• Strong understanding of Nigerian tax and financial compliance standards.

About Company

Prime Atlantic Limited

<p>Prime Atlantic Limited Company is the holding company of the Prime Atlantic Group.&nbsp; It was founded in June 9, 2003. With over 19 years of experience, we have partnered with global leading organizations to ensure that our clients have access to the best-in-class services at the best cost locally. Our areas of specialization include Global maintenance, Process Automation, Metering and instrumentation, specialty fluids and chemicals, safety, and Emergency Response, and Data and Technology-Based compliance management. The Prime Atlantic companies include <strong>Prime Atlantic Cegelec (PACE)</strong>, <strong>Prime Atlantic Global Instruments (PAGI)</strong>, <strong>Prime Atlantic Safety Services (PASS)</strong>, <strong>West Atlantic Energy Limited (WAEL)</strong>, <strong>Pal Safehouse</strong>, <strong>Synerpet Limited</strong>, and <strong>Cinalt Resources</strong>.</p><p>We are a proudly Nigerian group of companies that is passionate about building capacity, fostering global partnerships, and delivering world-class services locally.</p>