Documentation Specialist III

Job Summary

Responsible for leading and coordinating the documentation and information management process between the Project Team (PT) and Operations. The role ensures that all documentation required for operational readiness, startup, and long-term operations meets company specifications and contractual obligations. This position also develops the Documents for Operations (DFO) strategy, ensures compliance with document handover requirements, conducts training sessions, and oversees the implementation of information management systems to facilitate seamless documentation control.

Job Details

Job Duties/ Responsibilities/Accountabilities:

Main tasks will include but are not limited to the following:

Coordinate all documentation-related communications and activities between the PT and Operations to ensure compliance with company requirements.
Develop and implement the DFO strategy by engaging with stakeholders to establish documentation formats, standards, and processes.
Ensure that contractors and suppliers understand and adhere to documentation deliverable requirements for seamless transition to Operations.
Monitor and track the review process of DFO deliverables, contractor turnover, and final handover to Operations, reporting progress to relevant stakeholders.
Lead DFO workshops, refresher training sessions, and awareness programs to educate PT members, contractors, and suppliers on compliance requirements.
Provide guidance and facilitate the resolution of queries, inconsistencies, or deviations related to documentation management.
Conduct internal and external audits to assess the quality and completeness of DFO deliverables and ensure compliance with contractual and operational requirements.
Identify and escalate deficiencies or documentation gaps to the Project Information Management Lead and work towards corrective action.
Ensure the timely transmission of early and final deliverable information packages to Operations, maintaining clear records of all document handovers.
Proactively identify and address any potential issues that could impact the quality, cost, or schedule of documentation handover.
Establish performance measurement criteria to track and report DFO progress effectively.
Ensure that all final DFO drawings, documents, and associated metadata are progressively uploaded and managed in the company’s Electronic Document Management System (EDMS) (UDocs).

Requirements

EDUCATIONAL&PROFESSIONAL QUALIFICATIONS
Education Qualification:	Bachelor’s degree in engineering, Information Management, or a related technical discipline.
Professional Qualification:	CDIA+, AIIM, or other industry-recognized certifications
Experience	10 Years >

About Company

Prime Atlantic Limited

Prime Atlantic Limited Company is the holding company of the Prime Atlantic Group.  It was founded in June 9, 2003. With over 19 years of experience, we have partnered with global leading organizations to ensure that our clients have access to the best-in-class services at the best cost locally. Our areas of specialization include Global maintenance, Process Automation, Metering and instrumentation, specialty fluids and chemicals, safety, and Emergency Response, and Data and Technology-Based compliance management. The Prime Atlantic companies include Prime Atlantic Cegelec (PACE), Prime Atlantic Global Instruments (PAGI), Prime Atlantic Safety Services (PASS), West Atlantic Energy Limited (WAEL), Pal Safehouse, Synerpet Limited, and Cinalt Resources.We are a proudly Nigerian group of companies that is passionate about building capacity, fostering global partnerships, and delivering world-class services locally.