Documentation Specialist II

Job Summary

Responsible for coordinating documentation and information handover between the Project Team (PT) and Operations to support operations planning, start-up preparations, and long-term operational efficiency. This role ensures that contractor and supplier documentation meet contractual requirements and aligns with company specifications. Additionally, the specialist is tasked with defining the Documents for Operations (DFO) strategy, conducting training, monitoring documentation quality, and ensuring that all deliverables are accurately stored in the company's Electronic Document Management System (EDMS).

Job Details

Job Duties/ Responsibilities/Accountabilities:

Main tasks will include but are not limited to the following:

Coordinate the exchange of documentation and information between the PT and Operations to support operational readiness and compliance with company standards.
Ensure that company requirements for DFO are well understood by all stakeholders, including the PT, contractors, and suppliers.
Identify and track key operational deliverables such as start-up and integrity-critical documents to facilitate smooth transition to operations.
Plan and lead DFO workshops, refresher training sessions, and awareness programs to reinforce documentation expectations.
Facilitate resolution of DFO-related queries and deviations by providing expert guidance to internal and external teams.
Monitor the progress of DFO reviews, contractor turnovers, and final handover to operations, ensuring all deliverables meet quality and compliance requirements.
Report the status of DFO documentation at each stage of the review-to-handover cycle, identifying potential gaps and suggesting corrective actions.
Transmit early and final documentation packages to Operations in a timely and structured manner.
Identify and escalate any issues that may impact documentation quality, project cost, or delivery schedule to the Project Information Management Lead.
Conduct internal and external DFO audits to verify compliance with project requirements and implement corrective actions where necessary.
Implement and track performance measurements to monitor DFO progress and ensure adherence to documentation standards.
Ensure that all final DFO drawings, documents, and associated metadata are systematically uploaded into the company’s EDMS (UDocs) for future reference and operational use.

Requirements

EDUCATIONAL&PROFESSIONAL QUALIFICATIONS
Education Qualification:	Bachelor’s degree in engineering, Information Management, or a related technical discipline.
Professional Qualification:	Nil
Experience	5-10 Years

About Company

Prime Atlantic Limited

Prime Atlantic Limited Company is the holding company of the Prime Atlantic Group.  It was founded in June 9, 2003. With over 19 years of experience, we have partnered with global leading organizations to ensure that our clients have access to the best-in-class services at the best cost locally. Our areas of specialization include Global maintenance, Process Automation, Metering and instrumentation, specialty fluids and chemicals, safety, and Emergency Response, and Data and Technology-Based compliance management. The Prime Atlantic companies include Prime Atlantic Cegelec (PACE), Prime Atlantic Global Instruments (PAGI), Prime Atlantic Safety Services (PASS), West Atlantic Energy Limited (WAEL), Pal Safehouse, Synerpet Limited, and Cinalt Resources.We are a proudly Nigerian group of companies that is passionate about building capacity, fostering global partnerships, and delivering world-class services locally.